Receptionist & Office Support Specialist (Cat Milano

Receptionist & Office Support Specialist (Cat
Milano
Lombardia, Milano

WHO'S FREEDA?

Freeda is the #1 media brand for entire generations of women.

Inspire, represent and speak to them through unique content and experiences is what we care about the most.

Our mission is to spread real women's stories to inspire positive change and impact society at large.

We do that by promoting women's achievements, inspiring personal style and celebrating sisterhood.

We create original premium content designed for all screens and social platforms dedicated to passions, cultures and news relevant to young women.

We are a team close to 200 people, working across three countries - Italy, Spain and UK, creating content and sharing experiences dedicated to a community of +7m women.

**WHO ARE WE LOOKING FOR?

We're currently looking for a** Receptionist & Office Support Specialist** belonging to **Protected Categories (L. 68/99)**.

This dual role requires a proactive and organized individual who can efficiently manage office operations while providing exceptional service to both internal stakeholders and external visitors.

You will report directly to the **Corporate People Operations Specialist.

You will mainly manage the HQ Milan Office requests but you could be also required to support the London and Milan office when it's needed.

**WHAT YOU'LL DO

As Office Support Specialist:

- Maintain relationships with internal staff and external providers for office maintenance and Health & Safety trainings;

- Ensure the upkeep of office spaces, common areas, and meeting rooms, coordinating maintenance as needed;

- Oversee external office-related providers, including water suppliers, cleaning services, vending machines, building maintenance, fire prevention, and office printers;

- Research and identify relevant company contacts in case of emergency situations;

- Coordinate express courier services and manage associated fees;

- Organize medical examinations and safety training for employees.

As Receptionist:

- Welcome new joiners and external guests with professionalism and hospitality;

- Manage unforeseen visits and extemporary situations with kindness and composure;

- Taxi booking when required;

- Maintain a tidy and welcoming reception area, ensuring a positive first impression for visitors;

- Assist with inquiries from clients, visitors, and staff, providing accurate information and assistance as needed;

- Handle incoming calls or requests, redirecting them to appropriate personnel or taking messages as necessary;

- Assist with administrative tasks such as data entry, filing, and document preparation.

**WHAT YOU'LL NEED

- At least 1 - 2 years of experience in the role;

- Good proficiency with English;

- Good knowledge of Office suite (the knowledge of Apple suite will be considered as a plus);

- Ability to multitask, prioritize to-dos, and maintain an organized office environment;

- Ability to identify and resolve issues related to office operations, facilities, or people;

**WHAT WE'D LIKE TO FIND IN OUR NEXT TEAM MEMBER

- Excellent communication skills;

- High flexibility and availability;

- Good organisational skills,

- Interpersonal skills and a positive attitude: you'll build relationship with your colleagues, in order to foster a positive office environment.

**WHAT YOU'LL FIND AT FREEDA

A stimulating environment where you can grow professionally and personally onsite and through Masterclass in the office;

MacBook and devices to help you work better;

Pet friendly office, bring your furry friend with you!

You decide your office dress code on your own: we enhance authenticity and personal style is one of our core values!

Free sessions with a psychologist for your wellness;

Ticket restaurant to boost your lunch break;

Partnership with delivery services for a tasty break;

Discounts on several products and brand partners;

? ? Convention with Canottieri Milano Club to have access to gym, swimming pool and much more!

Social area with sofa for your moment of relax;

? Free coffee in the office to give energy to your day;

Coloured open space to brighten up even the greyest day;

We strongly believe in the power of human interaction and collaboration;

Chance to work in an international and multicultural team through collaboration with colleagues from Milan and London offices!

**WHERE YOU CAN FIND US**:

Our offices are in Via Morimondo, 18, 20143, Milano

We're close to MM2 Romolo and Porta Genova or you can easily reach us by lines 2, 325, 47, 98.

Scan the QR code to visit our Career Page and discover more about Freeda!