Receptionist Appartenente Alle Cat. Protette L. 68/99 Segrate

Receptionist Appartenente Alle Cat. Protette L. 68/99
Segrate
Lombardia, Segrate

JAS is an international, non-asset-based supply chain services and solutions company.

Our services include air and ocean freight forwarding, contract logistics, customs brokerage, distribution, inbound logistics, truckload brokerage and other supply chain management services, including consulting, the coordination of purchase orders and customized management services. The Receptionist position requires a punctual, reliable and organized individual with a positive, professional demeanor.

Receptionists should be able to answer basic inquiries and provide general information to callers, communicating efficiently.

Excellent customer service skills are a must as this role regularly interfaces with high-profile guests, vendors, applicants, customers and employees at all levels.

This position will also provide assistance and support for other departments as needed. ResponsibilitiesGreets and directs visitors to appropriate individuals, ensuring compliance with security log sign-in and sign-out process and visitor badge distribution, notifying appropriate parties of guests. Ensures front desk is always staffed. Answers incoming calls on multi-line computer-based telephone system, screens and transfers calls in a courteous and efficient manner. Performs general administrative duties such as word processing, data entry, or scanning and saving documentation to electronic databases. Orders, coordinates regular office supply orders. Appropriately and accurately communicates routine announcement-style notices to employees via email. Special projects as assigned by supervisor such as charitable drives and initiatives. Receive and sort daily mail and deliveries, notifying appropriate parties of deliveries. Manage guest suite reservations and company loaner car bookings for visiting colleagues or colleagues who request one. Maintain campus phone extension directory. Schedule conference and training rooms as needed. Ensure lobby area is always neat and presentable. Manage and process purchase orders, delivery notes (DDT) and company invoices, to obtain the necessary signatures to put invoices for payment.

(work directly with accounting, executive assistants). Handle reception expense reports. Help Executives with with coordination of meetings (making sure room is set up, food is accounted for, and helping with travel arrangements if not staying at suite). Help send packages and documents via TNT, UPS and Fedex. QualificationsTo perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Strong Organizational skills – ability to effectively handle multiple tasks simultaneouslyAbility to work in a dynamic, fast paced environmentHigh energy level, positive and friendly demeanor with good customer service skillsPossess strong Interpersonal and Communication skills is a MUST. Sound judgment, listening skillsStrong working knowledge of Microsoft Office SuiteEducation and experienceHigh School Diploma or equivalentPrior receptionist or customer service representative experience in a corporate environmentGeneral office experienceEnglish fluent