Receptionist/Facilities Assistant Lazio

Receptionist/Facilities Assistant
Roma
Lazio, Lazio

Location: Italy

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Office: Rome

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Agency: McCann - Italy

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Ref#: 1231

**Position Summary

We're seeking a Receptionist/Facilities Assistant to join our advertising agency in Rome. In this role, you will be the welcoming face of our agency, ensuring smooth day-to-day operations and providing support to both our team and clients.

We offer a part-time temporary contract for maternity cover.

**Key Responsibilities

- Oversee the office operations, ensuring a smooth and efficient working environment for all employees.

- Greet clients and visitors with a warm and professional demeanor, creating a positive first impression.

- Manage the reception area, including answering and directing incoming calls and inquiries.

- Coordinate meeting room bookings, ensuring that meeting spaces are organized and equipped for presentations.

- Maintain a neat and organized reception area and common spaces, creating a welcoming and vibrant atmosphere.

- Assist with facilities management tasks, including liaising with vendors for maintenance, repairs, and supplies.

- Monitor and manage office supplies, restocking as needed, and keeping track of inventory.

- Collaborate with internal teams to support various administrative tasks and projects.

- Handle incoming and outgoing mail, packages, and deliveries.

- Ensure compliance with security procedures by monitoring visitor access and maintaining visitor logs.

- Provide support for event planning and coordination, both internally and for client meetings.

**Desired Skills & Experience

- Proven experience as a receptionist or in a facilities role.

- Excellent verbal and written communication skills in English and Italian.

- Strong organizational skills and attention to detail.

- Proficiency in MS Office Suite.

- Ability to multitask, prioritize, and adapt in a fast-paced environment.

- Customer-focused attitude and ability to handle diverse personalities.

- Strong problem-solving skills and a proactive approach to addressing issues.

- Knowledge of basic office maintenance and facilities management principles.

**About Us

- McCann Worldgroup is a global marketing company where creativity is at the center and professionals, present in over 100 countries, are united by a common mission: "We help brands play A meaningful Role in people's lives".

Our work helps brands become part of the popular culture across the world and engage with consumers in their daily lives.

We provides an unmatched combination of award-winning creativity, strategic insight and innovation globally, regionally and locally. Our strategic approach, evolved from our founding and enduring Truth Well Told philosophy, is built on our core belief that brand truths can serve as a catalyst for generating powerful ideas that succeed because they help brands to play a meaningful role in people's lives. Through our integrated world-class capabilities, McCann today helps our clients to drive their brand growth across disciplines, media platforms, technologies, languages and geographical boundaries.

We offer specific competences integrated around clients needs as:

- Advertising & marketing

- In house studio

- Integrated productions

- Branding & design

- PR & influence

- Addressable

- Media strategy & buying

- Experience & Shopper

- Social content & activations

McCann's total marketing services capabilities are enhanced and magnified through its seamless collaboration with the other major worldwide communications networks that are part of the global McCann Worldgroup offering. The McCann Worldgroup network provides today's marketers with best-in-class strategic and creative services that help their brands play a meaningful role in people's lives and build their businesses.

We has created some of the best-known and most iconic advertising campaigns of the last century.

McCann Worldgroup has been awarded "Global Agency of the Year" by Adweek magazine, "Network of the Year" at Cannes Lions, Most Creatively Effective Group at the Effie Awards (for three consecutive years), "Global Network of the Year" by Campaign Magazine and "Network of The Year" at The Webby Awards (for two consecutive years).