Responsabile Ufficio
As a Site Administrative Assistant, you will be responsible for the overall office management and act as the contact person between Headquarters and site.
Job Summary:
We are seeking a highly organized and detail-oriented administrative professional to join our team in Milan, Italy.
About the Role:
As a Site Administrative Assistant, you will be responsible for a variety of administrative functions, including general administration, logistics support, accounting, travel arrangements, and supporting local Proton Therapy site.
Key Responsibilities: General administrative tasks, including taking incoming calls and providing information to callers Organizing business-related travel itineraries to and from the site, planning hotel stays, taxis, and car pool management Providing HR support, including tracking vacation and coordination with payroll Tracking the receipt and shipping of all spare parts for the site Coordinating delivery and shipping of equipment and parts with other sites Following up on the ordering, shipping, and warehousing of all parts and materials to support operations Accounting support, including managing site purchasing accounts and monitoring and recording petty cash and site financial account usage About Us:
IBA is a global leader in the field of proton therapy, with a diverse team of approximately 40 nationalities working on more than 45 different sites on 3 continents.
What We Value: A Bachelor's degree or equivalent by experience Minimum 5 years' experience as an Administrative Assistant or Office Manager, ideally in an international environment Strong knowledge of MS Office and SAP Strong written and verbal communication skills in Italian and English Life at IBA:
We value diversity and promote an inclusive environment that helps each and every one of us to fully contribute to IBA's success.
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