(Senior) Administrative Assistants – Based In Luxembourg Lazio

(Senior) Administrative Assistants – Based In Luxembourg
Roma
Lazio, Lazio

These positions are based at our Luxembourg headquarters and require regular office presence.

The EIB offers you the opportunity to live and work in a truly international and multi-cultural environment.

We also offer relocation support. The EIB, the European Union's bank, is seeking to recruit for its Operations Directorate (OPS) - Several Departments at its headquarters in Luxembourg, (Senior) Administrative Assistants.

These are full-time positions at grade 1/2 for which the EIB offers a permanent contract. Panel interviews are anticipated for February 2025. PurposeAs (Senior) Administrative Assistant, you will provide administrative assistance to the relevant Head of Division and other colleagues in the team, contributing to the efficiency and performance of the team's overall activity.

Specific Post EnvironmentThis publication targets several (Senior) Administrative Assistant positions in transactional and non-transactional departments in the Operations Directorate.

Operating NetworkYou will report to the Head of Division or Head of Unit, depending on the structure of the team assigned.

You will have regular contact with colleagues in other Directorates, notably with Legal, Risk & Compliance, and Project Directorates.

AccountabilitiesAssist loan/investment officers in updating and compiling business information and organizing contacts during the project origination phase. Handle the administrative coordination of the whole lending or investment process (monitoring of deadlines, organization of meetings, appointments, and business trips for the loan officers and the Head of Division). Prepare briefing papers for meetings and business trips. Assist loan/investment officers during the lending process and, as appropriate, in the follow-up of projects (in close coordination with the other Directorates participating in the process). Finalize, distribute, and file documents and reports prepared by loan officers. Handle telephone contacts with clients and follow information flow while loan/investment officers are on mission. Keep statistics and work pipeline up-to-date and monitor that procedures are followed during the lending/investment process. Undertake ad hoc research tasks such as Internet searches and data presentation.

Prepare reports and statistics in the areas covered by the Division. Assist with the organization of meetings and conferences. Cooperate with the other secretaries and members of the Department and when appropriate train new colleagues on Bank procedures and processes. Contribute to a good working atmosphere within the division and the Department to facilitate the timely implementation of tasks, smooth flow of information, and achievement of objectives. QualificationsSecondary level diploma. Minimum 3 years relevant professional experience in providing administrative support. Knowledge of Lending Operations would be an advantage. Excellent knowledge of MS Office tools (Word, Excel, PowerPoint). Knowledge of Business Objects and lending applications would be an advantage. Excellent knowledge of English and/or French (*), with a good command of the other.

Knowledge of any other European language would be an advantage. CompetenciesFind out more about EIB core competencies here. To find out more about our eligibility criteria click here.

(*) Unless stated explicitly as a required qualification, a good command of French is not a pre-requisite for hire.

As both English and French are however official working languages of the EIB, proficiency in both languages is a pre-requisite for your future career development.

Any language clause in your contract must be fulfilled in order for you to be eligible for a promotion (either via the annual appraisal cycle or via an internal selection process).

Proficiency is understood to mean the attainment of level 5 of the Inter Institutional language courses, corresponding to B1. 2 of the Common European Framework of Reference for Languages (CEFRL).

The Bank offers appropriate training support. We hire and value talent with unique characteristics, creating a work environment where they can be themselves.

We believe that Diversity, Equity, and Inclusion make us a performing and innovative organization.

We encourage all suitably qualified and eligible candidates to apply regardless of their gender identity/expression, age, racial, ethnic and cultural background, religion and beliefs, sexual orientation, disability, or neurodiversity.

We strongly invite applicants with a disability, neurodivergent profile, or chronic condition to request reasonable accommodations at any stage during the recruitment process.

Please contact the EIB Recruitment team at ****** who will ensure that your request is handled.

By applying for this position, you acknowledge the importance of maintaining the security and integrity of the Information of the EIB Group.

In case of selection for the position, you agree to comply with all measures (policies, controls, document classification, and management) implemented by the EIB Group to prevent unauthorized disclosure of any information or any damage to the EIB Group's reputation.

Deadline for applications: 30th January 2025.

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