Senior Finance Associate Lazio

Senior Finance Associate
Roma
Lazio, Lazio

Hardship LevelH (no hardship)Family TypeFamilyResidential location (if applicable)GradeGS7Staff Member / Affiliate TypeGeneral ServiceReasonRegular> Regular AssignmentRemote work acceptedNoTarget Start Date2025-03-03Deadline for ApplicationsFebruary 4, 2025Standard Job DescriptionSenior Finance AssociateOrganizational Setting and Work RelationshipsThe Senior Finance Associate is normally supervised by the (Senior) Finance Officer who defines general work objectives and provides necessary advice and guidance.

The incumbent also refers to UNHCR Manuals and relevant policy papers on financial issues.

The incumbent works quite independently on regular assignments with oversight from the supervisor. The incumbent assists with the processing of financial transactions, keeps frequent contact with staff at various levels in the office and with bank officials to exchange information, and normally supervises some support staff. All UNHCR staff members are accountable to perform their duties as reflected in their job description.

They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks.

In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR's core values of professionalism, integrity and respect for diversity. DutiesOversees the processing of financial transactions and reconciliations in line with relevant policies and procedures. Provides financial reports as per financial guidelines and when required. Maintains ledgers and accounting records for classification and recording of financial transactions and for the reconciliation of accounts and preparation of recurring or special reports. Ensures timely and accurate calculation and payment of salaries, allowances, travel claims and other payments to staff members, experts and consultants, vendors and other claimants. Contributes to the preparation and processing of monthly accounts. Prepares financial data for budget estimates and financial planning. Ensures reconciliation of cash books with bank statements. Maintains liaison with officials of local banks and financial institutions to obtain day-to-day information on exchange and interest rates, changes in procedures and regulations, and matters pertaining to maintenance of office bank accounts. Assists colleagues in all aspects of accounts maintenance and budget control by providing reports on financial status, procedures, exchange rates, costs and expenditures and potential funding problems. Supports the identification and management of risks and seeks to seize opportunities impacting objectives in the area of responsibility.

Ensures decision making in risk based in the functional area of work.

Raises risks, issues and concerns to a supervisor or to relevant functional colleague(s). Performs other related duties as required. Minimum QualificationsYears of Experience / Degree LevelFor G7 - 4 years relevant experience with High School Diploma; or 2 years relevant work experience with Bachelor or equivalent or higher. Field(s) of EducationNot applicable. Certificates and/or LicensesFinance; Business Administration; Accounting; (Certificates and Licenses marked with an asterisk* are essential)Relevant Job ExperienceEssentialNot specified. DesirableKnowledge and work experience of MSRP Finance applications.

Good knowledge of UN/UNHCR Financial rules and procedures.

Completion of UNHCR learning programmes or specific training relevant to the functions of the position. Functional Skills*IT-Computer Literacy*IT-Enterprise Resource Planning (ERP) (Functional Skills marked with an asterisk* are essential)Language RequirementsFor International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties.

This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level.

The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position.

Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates. Desired Candidate ProfileMCO Italy is looking for a candidate with proven managerial skills, with solid understanding of the Italian operational context as well as expertise in the areas of Finance, Admin, and preferably Auditing.

The candidate must have excellent Italian and English drafting skills as well as a creative, solution and result-oriented outlook to successfully manage the role and the Admin/Finance team under her/his supervision.

The candidate should have the ability to think and execute strategically and possess strong interpersonal and team building skills.

As well, the candidate should be experienced in working in diverse environments. ADDITIONAL INFORMATIONCandidates must be legally authorized to work in Italy. English is the official working language of UNHCR in Italy.

Only applications fully completed in English will be considered. Only short-listed candidates will be contacted. Assessment of short-listed candidates might comprise both an interview and a written test. UNHCR is committed to diversity and welcomes applications from qualified candidates regardless of disability, gender identity, marital or civil partnership status, race, color or ethnic and national origins, religion or belief, or sexual orientation.

UNHCR has a ZERO TOLERANCE policy on sexual exploitation and abuse, and sexual harassment.

Successful candidates will be subject to mandatory UN Sexual Exploitation and Abuse and Sexual Harassment clearance check prior to receiving an offer. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). All applications will be treated with the strictest confidentiality. In case of any queries, please contact the Italy HR Team at ****** languages (expected Overall ability is at least B2 level):Italian, EnglishDesired languagesOperational contextOccupational Safety and Health Considerations:To view occupational safety and health considerations for this duty station, please visit this link:https://wwwnc. cdc. gov/travelNature of Position:UNHCR's Office in Italy is a multi-Country office responsible for Italy, San Marino and the Holy See.

Italy plays an important role in refugee protection in Europe, remaining one of the major points of arrival for persons seeking protection in Europe, mostly arriving by sea via the Mediterranean. In 2024, 66, 617 migrants and refugees originating from 57 countries arrived in Italy by sea and Italy received almost 50% of all sea arrivals to Southern Europe through the Mediterranean Sea.

Whereas numbers have gone down in 2024 compared to 2023 when 157, 651 people arrived by sea, it is anticipated that Italy will continue to receive the largest number of sea arrivals to Europe as well as a significant number of arrival by land and air. While there are fluctuations in levels of arrivals, the drivers of the movements from Africa and the Middle East moving along the Central Mediterranean and Balkan routes continue to remain or worsen because of the various crises and political tensions. In this context, the Senior Finance Associate will oversee the efficient management of the office and the Admin/Finance Unit in Rome, ensuring seamless operations and adherence to organizational policies.

Key responsibilities include office management, administrative oversight, budget monitoring, and resource allocation. The position requires a focus on creating a professional and well-supported work environment.

By optimizing workflows and maintaining high standards, the Senior Finance Associate will support the organization's operational efficiency and achievement of strategic goals. The Senior Finance Associate will report directly to the Admin Officer. Living and Working Conditions:Rome is a HQ Duty Station.

Italy has a strong UN presence (more than 10 Agencies Programmes and Funds totaling more than 6'000 staff) and is offering high standard of living conditions and relatively high cost of living. There is no RC System hence no formal inter-agency coordination system other than the DO for Security related matters.

FAO leads the UN team and collaborates closely with Rome based WFP and IFAD HQ. The Italian authorities will issue a visa and residence permit to UNHCR international staff members.

Before arriving at a new duty station, finding an accommodation will be a priority.

There are some limited facilities to access Duty Free privileges.

Buying a new vehicle is a lengthy process while buying second hand is even more complex.

The public transport system is relatively reliable, and most colleagues have elected to reside in the office neighborhood. A valid driving license issued by a European Union/European Economic Area (EU/EEA) member state is automatically accepted in all other member states.

People with EU/EEA-issued driver's license who take up residence in Italy are not required to exchange it for an Italian license. Holders of a standard driving license issued from a non-EU/EEA country may drive in Italy using the foreign license for up to one year after obtaining residency. Medical care is up to international standards. UN International expatriates are covered by the medical insurance provided from their workplace.

No additional medical coverage is required.

A list of English-speaking doctors can be provided, upon request, by the FAO Medical Services. There are several international schools in Rome.

The academic year for schools in Italy is from September to June.

Generally, schools have long waiting lists and it is advisable to register your child at school as soon as possible.

You should also find out about the specific admission requirements at the school.

Transfer certificates from previous schools and academic records are usually required.

Contracts are made between the school and private individuals regarding payments of school fees. This means any deposits and commitments to pay fees are your responsibility and not the UN's. Additional QualificationsSkillsIT-Computer Literacy, IT-Enterprise Resource Planning (ERP)EducationCertificationsAccounting - Other, Business Administration - Other, Finance - OtherWork ExperienceCompetenciesAccountability, Analytical thinking, Client & results orientation, Commitment to continuous learning, Communication, Managing performance, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration, Technological awarenessUNHCR Salary Calculatorhttps://icsc. un. org/Home/SalaryScalesCompendiumAdditional InformationFunctional clearanceThis position doesn't require a functional clearance.

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