Site Services & Vendor Mgmt - Contratto A Tempo Re

Site Services & Vendor Mgmt - Contratto A Tempo
Re
Piemonte, Re

At Lilly, we unite caring with discovery to make life better for people around the world.

We are a global healthcare leader headquartered in Indianapolis, Indiana.

Our 35, 000 employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism.

We give our best effort to our work, and we put people first.

We're looking for people who are determined to make life better for people around the world.

Key role within the Site Services and Vendor Management team for the administration and coordination of multiple tasks mainly aimed at providing support and assistance.

**MAIN RESPONSIBILITIES**:

The position covers several areas that can be summarized as follows:

- ASSISTANT TO HR & SITE SERVICES SR DIRECTOR ITALY HUB

Daily agenda management

Personal expense report management and approval of direct expense reports

Business travel arrangements

Organization of meetings on site: setting up rooms + coffee break / lunch

- ARCHIFLOW (document management software)

Operational support to third parties (colleagues and suppliers)

Provide support in creating contracts for the HR department

- TRAINING

Activate/deactivate a person on the systems

Postpone exams due date

Give exemption/credit for a course

Assign/remove courses

Management reporting

- HR MAILING LISTS

Creation/Revision of all mailing lists related to HR

Monthly update of all mailing lists related to HR

- TRANSLATIONS

Translations of internal procedures, work instructions and processes

- MOVING COMPANIES AND RESIDENCE FACILITIES

Management of the files containing the details of the residence facilities, moving companies and related SAP codes

Quarterly review of the occupants of the residence facilities

Creation of residence facilities/moving companies brochures on the Italian territory

PO opening and management of the related contracts

- PEC ACCOUNT

Management of 17 account

Periodic review of relevant work instructions

Review of active/inactive users

REQUIRED QUALIFICATIONS

- Bachelor's degree

- English - fluent

- Previous experience in similar roles - Excellent knowledge of Office package

- Strong interpersonal and customer service skills

- Ability to interact and relate with all levels of Affiliate management

Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.

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