Sr. Associate - Administrative Services (Executive Lazio

Sr. Associate - Administrative Services (Executive
Roma
Lazio, Lazio

Job Description**:

We are seeking a motivated, highly organized and detail-oriented Administrative/Executive assistant to join our team.

The Administrative/Executive Assistant will provide administrative support to the Country Medical Director and the Medical Affairs team, including correspondence, document production (presentations, reports, etc. )

using appropriate software packages (e. g.

MS Outlook, Word for Windows, PowerPoint and Excel) as well as providing general office administration and office management.

Support the deep-dive on specific ad hoc topics collecting and providing related data (eg.

Public Decretes).

We are a research-driven biopharmaceutical company.

Our mission is built on the simple premise that if we "follow the science" that great medicines can make a significant impact to our world.

We believe that a research-driven enterprise dedicated to world-class science can succeed by inventing medicine and vaccine innovations that make a difference for patients across the globe.

**Responsible for performing administrative and organizational support tasks for selected stakeholders in particular**:

- Support Medical Affairs in administrative activities related to medical budget management collecting inputs from the team to generate a complete and updated view including highlights on potential opportunities and challenges

- Conduct business processes that support the function using appropriate software packages, e. g.

expenses, PO raising, invoices processing, due diligence, consultancy contracts including the management of the internal approval process, dealing with different stakeholders (eg, vendor, legal).

- Arrange and coordinate video

- and teleconferences and cross-functional internal/external meetings (small and large) and related minutes; book meeting rooms, equipment, hospitality, etc.

- Welcome visitors; arrange transport, accommodation, itineraries and hospitality for visitors, as required

- Manage electronic and physical filing and documentation on SharePoint

**Qualifications, Skills & Experience Required

- University education or equivalent experience

- Minimum 3+ years' experience in a similar position in multinational business environment

- Excellent communication skills spoken and written in both Italian and English

- Excellent hands on user of MS Office (Outlook, Excel, Word, PowerPoint)

- Ability to use range of office equipment and, being very familiar with current electronic devices and IT technologies (such as iPhone, Laptop etc.

)

- Great organizational planning & prioritization skills and attention to details

- Highly proactive and self-motivated individual with ability to adapt to changing environment

- Strong interpersonal skills and able to work in cross functional team

- Ethics and integrity, awareness of compliance requirements and maintaining confidentiality as normal way of working

Our Medical Affairs team advances patient care by engaging in scientific exchange with external medical experts and industry professionals ensuring the scientific value of our products is realized.

We engage and train internal employees to ensure that they thoroughly comprehend the science behind the medicine and review further unmet medical needs to bolster collaboration and further differentiate our portfolio.

**Who we are

We are known as Merck & Co. , Inc. , Rahway, New Jersey, USA in the United States and Canada and MSD everywhere else.

For more than a century, we have been inventing for life, bringing forward medicines and vaccines for many of the world's most challenging diseases.

Today, our company continues to be at the forefront of research to deliver innovative health solutions and advance the prevention and treatment of diseases that threaten people and animals around the world.

**What we look for

Imagine getting up in the morning for a job as important as helping to save and improve lives around the world.

Here, you have that opportunity.

You can put your empathy, creativity, digital mastery, or scientific genius to work in collaboration with a diverse group of colleagues who pursue and bring hope to countless people who are battling some of the most challenging diseases of our time.

Our team is constantly evolving, so if you are among the intellectually curious, join us—and start making your impact today.

**Search Firm Representatives Please Read Carefully

**Employee Status**:

Regular

**Relocation**:

Domestic

**VISA Sponsorship**:

**Travel Requirements**:

**Flexible Work Arrangements**:

**Shift**:

**Valid Driving License**:

**Hazardous Material(s)**:

**Requisition ID**:R233191