Subcontracts Administration Manager Milano

Subcontracts Administration Manager
Milano
Lombardia, Milano

The Company We are Tecnimont SpA, an EPC contractor of Maire Tecnimont Group, an industrial leader in Engineering & Construction, Technology & Licensing, and Energy Business Development and Ventures.

Listed on the Milan Stock Exchange, the Group is among the global top-ranking engineering contractors.

Mission Ensure the performance of the subcontracting activities, in accordance with Construction Subcontracting Procedure and Project specific procedures (for example Project Execution Plan, Construction Execution Plan, Main Contract Constraint and List of Back-to-Back Principles, etc).

Main Activities & Responsibilities • Prepare, get approvals and issue the Project Construction Subcontracting Procedure (if any), the Subcontracting Plan and Strategy, the Project Subcontractors List and the Bidder List; • Coordinate and guarantee the process of verification of the clearness, completeness and consistency with Subcontract Documents of the WS from Construction Engineering, WRs/QPLs from Technical Disciplines and availability of Construction Schedules and Budgets from Project Control; ensure the review of the documents, as appropriate, also notifying the Project Director/Project Manager of any delay; • Take care of all the activities functional to the issue of the Inquiries to subcontractors, including obtainment of the confidentiality agreements duly signed, preparation of Instruction to Bidders and Subcontract Documentation, expedite the answers of Subcontractors and log the status of the tenders; • Perform the bids opening procedure in accordance with Project Subcontracting Procedure and examine the relevant Contractual section of the received quotations; • Ensure the distribution of the information received from the Subcontractors to the relevant Functions for their specific analyses (in particular: unpriced quotations to the Functions involved in the TBE; deviation of commercial terms and conditions to Contract Management, Procurement, Legal, Group Finance; financial information to Group Planning & Control for the Financial Bid Evaluation), tracking the related results; • Guarantee the different phases of the Economic Bids Evaluation refinement, from the preliminary Bid Evaluation, through the intermediate, until the Final Economic Bid Evaluation, chairing the related evaluation processes and clarification meetings with subcontractors, as well as maintaining the offer continuously updated; • Issue the Subcontracts taking care of getting all the approvals and authorized signature, managing also the related distribution to the relevant Functions/Contractors; • Ensure the update of an archive of technical and commercial data related to Subcontracts, to be used for the preparation of future subcontract activities; • Assist Subcontracts Administration Management in the resolution of claims or clarification on Subcontract Special Clauses interpretation, if required; • Assist, as required, Construction Proposals during the construction estimating process (subcontractor selection, obtaining quotations, negotiations of prices and terms and condition in case of "Pre-Award Agreements"); • Keep Subcontracts Administration Manager, PD/PM and the Responsible of Subcontracting informed of all critical areas and recommend corrective actions.