Team Assistant - Maternity Cover Milano

Team Assistant - Maternity Cover
Milano
Lombardia, Milano

Hello.

We're Haleon.

A new world-leading consumer health company.

Shaped by all who join us.

Together, we're improving everyday health for billions of people.

By growing and innovating our global portfolio of category-leading brands - including Sensodyne, Panadol, Advil, Voltadol, Theraflu, Otrivin, and Centrum - through a unique combination of deep human understanding and trusted science.

What's more, we're achieving it in a company that we're in control of.

In an environment that we're co-creating.

And a culture that's uniquely ours.

Care to join us.

It isn't a question.

With category leading brands such as Sensodyne, Voltadol and Centrum, built on trusted science and human understanding, and combined with our passion, knowledge and expertise, we're uniquely placed to do this and to grow a strong, successful business.

This is an exciting time to join us and help shape the future.

It's an opportunity to be part of something special.

About the role

The Team Assistant plays a critical role in enabling our senior leaders to perform in their roles efficiently through providing effective, proactive and comprehensive administrative support.

The Team Assistant may support multiple senior leaders, generally within one business area and report into one of those senior leaders.

Key responsibilities

This role will provide YOU the opportunity to lead key activities to progress YOUR career, these responsibilities include some of the following:

- Manage and prioritise diary, ensuring alignment to business priorities with mínimal direction, ensuring key stakeholders are looped in and offering solutions where conflicts may arise.

- Liaise with external agencies and third parties, where required, on behalf of the senior leader.

- Act as a buddy to new starters in the team, guiding them through processes and systems.

- Take minutes during meetings if required.

- Liaise with HET EAs and other team assistants to ensure alignment on diaries & activities.

- Supporting Sales Director (with all related activities such as managing the agenda, signing documents/contracts, entering expense reports, booking travel, etc.

)

- Managing administrative tasks for the sales team

- Proper filing and handling of sensitive materials

- Collaborating with other teams to manage any problem resolutions impacting the sales team

- Organizing sales meetings and conventions

- Providing essential support to the sales team by promptly responding to their needs

- Entering orders into the system for suppliers - clients - agents

- Managing client/supplier invoicing and closing POs after invoicing

- Managing records, modifying bank details, and monitoring suppliers - clients - agents

- Monthly approval of commission and incentive invoices for sales agents

- Controlling the shipment of canvass materials to agents

- Onboarding new agents (providing IT equipment/letter for sample transport)

- Coordinating with another team for managing agent contract termination

- Managing office samples

Qualifications and skills Essential

- Proven track record in effective communication with senior stakeholders.

- Able to work at pace, navigate complexity and solve problems.

- Able to build high quality, high impact relationships.

- Excellent communication skills, awareness of interdepartmental relationships and ways of working.

- Proactive, anticipating needs and requirements, with no prompting or guidance.

- Confidentiality, recognising the level of stakeholder interaction within the role

- Strong organisational and administration skills.

- Ability to prioritise workload, working with tight deadlines whilst maintaining an excellent eye for detail.

Please save a copy of the job description, as this may be helpful to refer to once the advert closes.

Diversity, Equity and Inclusion

At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone.

We're striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives.

We believe in an agile working culture for all our roles.

If flexibility is important to you, we encourage you to explore with our hiring team what the opportunities are.

At Haleon we embrace our diverse workforce by creating an inclusive environment that celebrates our unique perspectives, generates curiosity to create unmatched understanding of each other, and promotes fair and equitable outcomes for everyone.

We're striving to create a climate where we celebrate our diversity in all forms by treating each other with respect, listening to different viewpoints, supporting our communities, and creating a workplace where your authentic self belongs and thrives.

We believe in an agile working cultur