Tétris Team Assistant & Office Support (Fixed Term Milano

Tétris Team Assistant & Office Support (Fixed Term
Milano
Lombardia, Milano

About JLL

- We're JLL—a leading professional services and investment management firm specializing in real estate.

We have operations in over 80 countries and a workforce of over 91, 000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions.

As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility.

That's why we're committed to our purpose to shape the future of real estate for a better world.

We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.

Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.

Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future.

And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.

TEAM ASSISTANT & OFFICE SUPPORT

We are looking for a Team Assistant for our Construction business line!

About Tetris

Tétris, a subsidiary of JLL Group, specializes in the design and development of professional work spaces.

We assist our clients as a consultant and general contractor and offer a full turnkey service to companies wanting to fit out their offices, as well as investors who want to renovate or refurbish their properties (shops, offices, hotels, bank agencies).

Present on 3 continents and in 16 countries, Tétris, current leader in Design & Build, continues its growth with a turnover of approximately 700 million euros and more than 800 employees in EMEA.

**Some key figures for 2019**:

turnover 711 million dollars

265 million euros turnover in France with a growth rate of + 33% in 2018

4000 projects carried out in Europe, from 30 m² to 55, 000 m²

40% of turnover in repeat business

16 countries

Role & Responsibilites

The Assistant is responsible for the coordination and management of the office activities, thus ensuring its perfect functioning.

The applicant supports the business and, in particular, the Construction Manager team to successfully complete the projects Tétris is in charge of.

**WORKPLACE**: Milan

**EXPERIENCE**: previous experience in the role of 2/3 years in the Real Estate sector, possibly

RESPONSIBILITIES

Office Management and administrative / secretarial activities

- Welcoming visitors and incoming calls management

- Mail sorting and couriers

- Office supplies and managing printer maintenance requests

- Booking and organizing business trips, organizing diaries

- Expense reports

- Activation of new employees' mail accounts and providing initial information

- Support to finance and marketing department

Support to the Construction Manager Team

- Preparation of documentation to participate in tenders (NDA, RFI, RFP, etc.

)

- Preparation of safety documentation related to site activities

- Assistance in the signing of supplier contracts (filling, signature collection, attachments checks)

- Support in the activities of creation and closing of projects in the internal management software

- Storing contracts related to the projects

REQUIRED PROFILE

- English level B2

- Multitasking, flexibility in adapting to different tasks that fall within the position

- Organizational and time management skills

- Communication skills

- Team spirit

- Ability to work independently/self-motivation

- Commitment and sense of responsibility

La risorsa si occupa del coordinamento e della gestione delle attività di ufficio, garantendone il perfetto funzionamento.

Supporta il business ed in particolare il team dei Construction Manager nella buona riuscita della commessa.

**LUOGO DI LAVORO**: Milano (MI)

**ESPERIENZA**: pregressa esperienza nel ruolo di Assistente di 2/3 anni nel settore del Real Estate possibilmente

RESPONSABILITA'

Office Management e attività amministrative/segretariali

Accoglienza ospiti e gestione centralino

Smistamento posta e commissioni a mezzo corriere

Approvvigionamento materiali per l'ufficio e coordinamento richieste di manutenzione su stampanti

Prenotazione viaggi, organizzazione trasferte e agende

Predisposizione nota spese

Attivazione account di posta dei nuovi assunti e dotazioni iniziali

Supporto al dipartimento finance e marketing

Supporto al Team Construction Manager

Predisposizione documentazione per partecipare alle gare d'appalto (NDA, RFI, RFP ecc.

)

Predisposizione documentazione sicurezza legata all'attività di cantiere

Assistenza nella stipula di contratti fornitori (compilazione, reperimento firme, verifiche allegati)

Supporto nelle attività di creazione e chiusura delle commesse nel gestionale interno

Archiviazione contratti