Vendor Qualification & Tender Scouting Specialist GENOVA

Vendor Qualification & Tender Scouting Specialist
Genova
Liguria, GENOVA

Posting Date: 24 Jan 2025 City: Genova Location: Genova, IT, 16129 Contract Type: Permanent Level of experience: Intermediate RINA is currently recruiting for a Vendor Qualification & Tender Scouting Specialist to join its office in Genoa, Italy within the RINA Consulting Tender Division. Mission The role is focused on Vendor Qualification & Tender Scouting activities. Key Accountabilities Ensure the company's inclusion in clients' approved vendor lists, regularly verifying and updating information. Maintain accurate and compliant records to align with client-specific requirements. Manage the end-to-end process of accrediting the organization as a qualified supplier for prospective clients. Monitor evolving regulations and accreditation criteria to ensure ongoing compliance. Documentation Preparation Collaborate with internal departments (quality, legal, technical, and HSE) to collect and prepare documentation for pre-qualification, including certifications, compliance statements, technical references, and company information. Submit and manage documentation on client portals and digital platforms. Client Relations Maintain proactive communication with clients to address queries and secure feedback regarding accreditation requirements. Support the tender team in ensuring the company's inclusion in procurement processes post-accreditation. Monitoring and Reporting Track deadlines for accreditation renewals and maintain records of client submissions. Generate regular reports on accreditation activities and the company's standing relative to competitors. Ensure the company's eligibility for tender invitations by verifying its presence on vendor lists before RFQ (Request for Quotation) or RFP (Request for Proposal) issuance. Collaborate closely with the tender team to maximize participation opportunities in client procurement processes. Tender Scouting Monitor dedicated commercial portals to identify opportunities to be shared with the commercial and the business teams. Identify suitable opportunities and share them with the commercial team and the business unit. Maintain an updated tender register. Collaborate in the improvement of the scouting keywords. Collaborate in the evaluation and adoption of new portals. Education Bachelor's Degree in Business Administration, Finance Management, or Supply Chain Management. Other fields in Engineering General or Other may also be considered. Qualifications Proven experience in vendor management, tender processes, or supplier accreditation, preferably in industries such as engineering, procurement, or construction. Familiarity with client procurement platforms and vendor list systems. Strong knowledge of compliance documentation, quality standards, and certification processes. Proficiency in using vendor management software, databases, and reporting tools. CLIENT INTIMACY - Embrace internal and external client needs, expectations, and requirements to ensure maximum satisfaction. EARN TRUST - Take everyone's opinion into account and remain open to diversity. PROMOTE SUSTAINABLE DEVELOPMENT - Promote commitment by keeping promises as a Role Model. MANAGE EMOTIONS - Recognise one's and others' emotions and express and regulate one's reactions. PIONEER CHANGE - Actively embrace change and benefit from the new circumstances. BUILD NETWORK - Forge trust relationships across departments and outside the organization. MAKE EFFECTIVE DECISIONS - Structure activities according to priorities, actions, resources, and constraints. ADDRESS THE WAY - Have a big picture of different situations and reinterpret it in a perspective way. THINK FORWARD - Capitalise on experiences and translate them into action plans for the future. With over 5, 600 employees and 200 offices in 70 countries worldwide, RINA is a multinational player that provides certification, marine classification, product testing, site supervision, vendor inspection, training, and engineering consultancy services across a wide range of sectors. Our business model covers the full process of project development, from concept to completion, aiming to guarantee a project's technical, environmental, safety, and sometimes also economic and financial sustainability. At RINA, we endeavor to create a work environment where every single person is valued and encouraged to develop new ideas. We provide equal employment opportunities and are committed to creating a workplace where everyone feels respected and safe from discrimination or harassment of any kind. We are also compliant with the Italian Law n. 68/99. J-18808-Ljbffr