Vhernier - Personal Assistant Milano

Vhernier - Personal Assistant
Milano
Lombardia, Milano

Vhernier – Personal AssistantVhernier is a Maison of innovative design jewellery sculptured in pure Milanese elegance.

Since its earliest prototypes in the mid-1980s, Vhernier has been designing jewellery with an unmistakable style, whose beauty and value are rooted in passionate craftsmanship using the finest materials.

To give body to its aesthetic vision, Vhernier creates new forms, uses unusual materials, and develops distinctive crafting techniques.

Vhernier jewellery is sold in seventeen mono-brand boutiques in key cities of the world, including Milan, Rome, Geneva, Paris, New York, Miami, Beverly Hills, Dubai, and through a network of selected and prestigious multi-brand retailers worldwide. Reporting to the CEO, the Personal Assistant acts as the CEO's primary point of contact with all external and internal parties. Mainly based in Milan Office, the PA is flexible to move where requested in order to manage the agenda of the CEO and support the Executive Committee ("Exco") with expense report management and travel organization. The successful candidate will be confident and able to work on their own initiative, demonstrating professionalism and discretion at all times. How will you make an impact? Manage administrative duties requiring the use of independent judgment and initiativeScreen all incoming phone calls, inquiries, and requests and route them accordinglyDeal with emails and prepare correspondence, both internal and external, on behalf of the CEO, when requiredOrganize the CEO's agenda and schedule appointments, maintain and update the Exco's events calendar, and send reminders (such as weekly Exco meetings, monthly product meetings, etc.

)Greet guests and ensure meeting rooms are booked and set upMaintain office systems, including data management and filingProduce and edit documents, minutes, reports, and presentationsCoordinate travel arrangements (including accommodations and visas), prepare itineraries, plan logistics, and submit expense reports for the CEO and the Executive CommitteePrepare facilities for scheduled events and arrange refreshments, if requiredLiaise with internal departments/functions, plan and organize meetings on behalf of the Executive CommitteeManage relationships with collaborators and suppliersMaintain confidentiality of highly sensitive information and observe best business practicesSupport with special projects where requiredKeep up to date with the calendar of events and proactively propose their support accordinglyBe responsible for select personal matters (i. e. , medical appointments and refunds, travel bookings, company car maintenance, appointments with any authority which may be needed to obtain work permits, VISAs, or other authorizations, keep track of critical deadlines such as issuing tax returns, etc. )

and perform ad hoc tasks when required. How will you experience success with us? Significant EA/PA experience at Director level including experience of diary management and arranging travel and conference callsExcellent communication skills in Italian and English; French is a plusMaster of Microsoft Office, especially Excel, PowerPoint, and OutlookAbility to multitask in a fast-paced environment, able to plan, prioritize, and organize individual and group activities and processesHigh resilience and composure, especially under pressureAble to manage multiple conflicting deadlines, prioritizing and reprioritizingReliable and trustworthy; can keep confidential informationPositive and solution-orientedAble to travel occasionallyWhat makes our group different? Our true power does not lie in our similarities but in the rich diversity of our arts, cultures, and human skills, as well as our specific ability to foster untapped potential. We value freedom, collegiality, loyalty, and solidarityWe foster empathy, curiosity, courage, humility, and integrityWe care for the world we live inYour journey with us:During the interview process, you will have the opportunity to meet the Talent Acquisition Manager and the senior management from Vhernier.

#J-18808-Ljbffr