Wwarchitecturaldesign & Construction Coordinator Milano

Wwarchitecturaldesign & Construction Coordinator
Milano
Lombardia, Milano

JOB PURPOSE

The Architectural Design & Construction Coordinator will lead, manage and organize construction projects from inception to handover/opening.

In this role, you will prepare and present budgets, project schedules and business cases, follow-up on cost and suppliers to secure financial transparency, drive tendering and contracting for your projects and coordinate design, execution and logistics for your projects.

**RESPONSIBILITIES**:

- Flawlessly executes and owns store construction process for new retail stores, shop in shops and offices from inception to handover/opening, in partnership with HQ.

- Solicits and manages RFP and vendor proposals.

- Project managed the secure delivery of materials and services.

- Monitors job site activity to ensure alignment with project schedule and quality of work that stores are built in line with the general/local building specifications, instructions & interior specifications, budget and timeline.

- Ensures efficient coordination among contractors, vendors and other construction team members.

- Regularly reviews and provides input for Finance department project control reports.

- Secure internal routines and strengthen communication between departments in respect to projects' planning, execution and timeline.

- Outlines project budget in coordination with internal key stakeholders (HQ Project/Construction, Regional Finance, Retail/Wholesale).

- Optimize project planning in order to minimize installation, labor and other costs.

- Liaise with landlords, consultants and authorities in order to receive all necessary plans and permits per project timeline for new, remodel or store closures.

- Ensure invoices are reflecting the contractual amounts and that payments are made according to invoice schedule.

- Secure that project documentation is in place and saved according to guidelines for project audit purposes and in line with local requirements.

- Ensure that the stores are designed & built-in line with the general/local building specification, guidelines & interior specifications.

- Ensure that contracts and/or appendixes to frame contracts are signed prior work commencement.

- Manage the handover process with landlords & contractors together.

- Follow up on the construction process through regular site visits & secure that the right materials and solutions are used.

- Create complete budgets for potential new projects, special projects and store closures.

- Secure that contractors and partners are working in line with our Code of Ethics and Code of Conduct.

- Secure that Health & Safety requirements are in place and followed.

**POSITION REQUIREMENTS**:

- A degree in Architecture or Civil Engineering.

- 5-6 years of retail construction project management experience.

- Strong understanding of written and spoken English.

- Experience managing both internal and external partners, suppliers and follow-up on contractual obligations.

- Good understanding in the field of construction and the ability to identify risks and opportunities in a fast-paced retail environment.

- Comfortable managing several internal and external stakeholders and various projects and tasks simultaneously.

- Ability to prioritize, especially in high pressure circumstances and with tight deadlines and budgets.

- Strong communication skills and high sense of urgency, understanding business needs and requirements.